Valencia City Water District · DocuManage

Activity Log

Module 18 · Administrator only

Resume: §3 Screen · §5 Log table

Quick start: Sidebar Admin Panel → Activity Log, or Dashboard dark Activity Log KPI card. URL: /activity-log

Admin-only /activity-log

1. Purpose

The Activity Log is a searchable audit trail of document actions: created, updated, viewed, moved, received, archived, confidential access, approvals, and more — for documents the administrator can access.

Dashboard vs full log

Toast notifications on the dashboard show recent activity briefly.
Activity Log (this module) is the complete, filterable history.
Under Admin Panel → Settings: Manual Usage Tracker logs public manual visits (IP + module) — separate from document activity.

2. How to open

Sidebar → Admin Panel → Activity Log (clipboard icon)
Dashboard → dark Activity Log KPI card (last card in the row)
Direct URL: /activity-log

3. Screen overview

Activity Log card layout with indigo header, Total count, filters, and audit table; sidebar shows Admin Panel with Activity Log active — Figure 1 — Activity Log (indigo card layout): header, Total count, filters, and table; sidebar **Admin Panel** → **Activity Log**

On screen	Description
Indigo header card	Title Activity Log, subtitle (View, CRUD, Move, Receive, Confidential), ← Back to Dashboard
Total (indigo pill)	Full count of log entries matching filters (e.g. Total: 39853)
Admin-only (yellow pill)	Only Administrator role can open this page
Filter panel	Grey box: search, All actions, dates, Apply / Reset — §4
Log table	Indigo column headers; action names in indigo badges — §5
Sidebar	Admin Panel (expanded) → Activity Log highlighted; Settings subgroup for Manual Usage Tracker

4. Filters

Control	Use
Search	Document code or title (partial match)
All actions	Dropdown — one type (Created, Updated, Viewed, Moved, Confidential Request Submitted, …) or all
From / To	Date range (`mm/dd/yyyy`)
Apply (indigo)	Run filters; keeps criteria in the URL
Reset (grey)	Clear all filters

5. Log table

Column	Contents
When	Date and time (`Y-m-d H:i`)
User	Who performed the action (e.g. Administrator)
Action	Event type in an indigo pill — e.g. Viewed, Confidential Access Used, Confidential Request Granted
Document	Code and title as a link (e.g. CONF 1 — Test File) when the document still exists
Details	Extra text (e.g. Full-page viewer opened, access code notes)

Pagination appears at the bottom when there are many rows (25 per page).

6. Use cases

Investigate who approved, moved, archived, or viewed a document
Compliance and internal audit trails
Troubleshoot unexpected status or metadata changes
Verify confidential request, grant, and access-code usage
Correlate with Document Movements for physical transfers